Efficient Business Records Management

 We arrive at your location to pick up your documents, packing them for you if needed. We take a detailed inventory to ensure every document is tracked and accounted for throughout the scanning process. 

 Your documents are transported directly to our scanning facility by the same team who picked them up, handled with care from start to finish. All delivery teams drive company owned vehicles and are insured and bonded. 

 Once your documents arrive, we inspect the delivery against our initial inventory and record the transfer of documents to our scanning team to maintain a secure chain of custody. 

 Our processing team prepares your documents for our scanners by removing staples, paperclips, and creases that may interfere with the scanning process. 

 Your documents are scanned with one of our high resolution scanners to ensure optimal quality and readability of your digital copies. 

 Quality control is performed on each and every scan to verify that your documents have been accurately reproduced. Any images that fail to meet our high quality standards are rescanned. 

 Important identifiers like IDs, names, or invoice numbers are extracted from your documents with the aid of OCR technology and manual data entry, enabling text-search functionality. 

 Once the scanning process is complete, we deliver your digital files via secure thumbnail drive, or upload them directly into an existing document management system. Your original paper documents can be repackaged and returned to you, or securely destroyed.